General Disclosure

At Thankyou Payroll Ltd we value your privacy. By its very nature, Payroll involves the collection and management of confidential personal and financial information. Thankyou Payroll Ltd will never disclose this information except as directly required to complete the services we have agreed to provide to our customers.

  1. Data Collection: We collect and use the following data for the purposes specified:

    1. General Site Access: We collect Web Site Statistics (log files) for the purposes of site usage and summary statistics, performance measurements, security and improvements to our site.
    2. Employer Payroll Processing: We manage and store a range of organisational, financial and personal information on your behalf, for the purposes of processing your payroll. This information is used solely for the completion of this activity. This information is never made available to any other parties, except for the information transfer directly required to complete your payroll. (For example, transmitting direct credit files to our bank, sending your tax details to Inland Revenue, sending payroll deduction schedules to deduction agencies).
    3. Email: Employers are required to provide an email address. Employees may provide their email address to receive payment advice messages.
      We will not sell or share these email addresses with other parties.
      We will not send unsolicited messages to these email addresses.
    4. Giving: In the event that your organisation or employees use our giving facilities we may request permission from you or your employees to use this information for promotional purposes.
  2. Security and Authentication:

    1. All Employer and Employee related information is stored securely by Thankyou Payroll. Our site uses a secure connection and all your data is encrypted before being stored in our secure database. Thankyou Payroll will also routinely backup all data held online and store this information in secured hard drives not accessible via the internet.
  3. Data Retention:

    1. Data is only retained as long as necessary to support the required activity.
      Log Files: These are rotated and summarised on a regular basis.
      Employer Payroll: Detailed history is stored for the current Tax Year. Details may be archived and removed after that time.
  4. Remedies:

    1. You may contact us to resolve any issues or disputes you have with the information we store about you, or our privacy practices.
    2. Thankyou Payroll Ltd cannot change any information recorded about Employees that has been collected and entered by their Employer. Thankyou Payroll Ltd is storing that information on behalf of the Employer.
    3. Our privacy practices are subject to the laws of New Zealand which include the Privacy Act 1993 and all IRD legislation.